Privacy Policy

PRIVACY POLICY FOR GUESTS

Since You qualify as data subject in the application of data protection regulations, please be informed with respect to Articles 13 and 14 of the GDPR:

 

1. Data processor

 

§ 1 (1) The data procession is carried out by

a) Hungária Koncert Kft. (Abonyi Street 27. Ground Floor 2. Budapest, Hungary, H-1146 – Email: [email protected])

b) Duna Koncert Kft. (Abonyi Street 27. Ground Floor 2. Budapest, Hungary, H-1146  – Email: [email protected])

c) Duna Főnix Kft. (Ilka Street 25-27. Building ’A’ Ground Floor 3, Budapest, Hungary, H-1143 Budapest. – Email: [email protected])

d) HDK Kft. (Abonyi Street 27. Ground Floor 2. Budapest, Hungary, H-1146 – Email: [email protected])

e) GSZ Rendezvényszervező Kft. (Ilka Street 25-27. Building ’A’ Ground Floor 3, Budapest, Hungary, H-1143  – Email: [email protected])

f) Európa Rendezvényiroda Kft. (Radnóti Miklós Street 40, Budapest, Hungary, H-1137 – Email: [email protected])

g) Panoráma Deck Hajózási Kft. (Radnóti Miklós Street 40, Budapest, Hungary, H-1137 – Email: [email protected])

as joint processors (hereinafter referred to as: data processor).

(2) The summary of the arrangement that was concluded between the joint processors is as follows:

’1. The Parties agree to perform the duties of the data processor regarding the guests (who qualify as data subject) coming to the programmes organised by them together as joint controllers.

2. The Parties realise that the sales, booking, organising and invoicing activities required by the Programmes are primarily carried out by their employees and therefore it improves the efficiency to act as joint controllers.

3. The Parties realise, that

a) sales activity is primarily exercised by Hungaria Koncert Kft., or Duna Koncert Kft. or Duna Főnix Kft.;

b) the booking system is provided by Hungaria Koncert Kft. and Duna Koncert Kft. and the personnel occasionally required for that are provided by Európa Rendezvényiroda Kft. and Panoráma Deck Kft.;

c) the organisation and catering are provided by Hungária Koncert Kft., Duna Koncert Kft., Európa Rendezvényiroda Kft., Panoráma Deck Kft. and GSZ Rendezvényszervező Kft.,

d) invoicing is done by HDK Kft.

4. The necessary information shall be provided by that Party, whose surface is used by the guest or whose employee is involved in the sales activity or from whom a reseller orders the Programme, or from whom the data subject requests it.”

 

2.  The respective data processing operations

 

§ 2 (1) Regarding the data processing operations,

a) the data processed by the data controller,

b) the purpose of the data processing,

c) the legal basis of the data processing,

d) the duration of the data processing,

e) the recipients, with whom the data are shared

are determined by the following table:

Data

Purpose of the data processing

Legal basis of the data processing

Exact legal source – if data procession is required for the fulfillment of a legal obligation

Duration of the data processing

Recipients

Name

identification of the guest

necessary for the performance of a contact [GDPR Article 6 (1) b)]

 

until the obligation expires by prescription

 

Name

invoicing

necessary for the fulfillment of a legal obligation [GDPR Article 6 (1) c)]

§ 169 of the VAT Act

until the right to set the tax expires by prescription

tax authority; accountant

Address

invoicing

necessary for the fulfillment of a legal obligation [GDPR Article 6 (1) c)]

§ 169 of the VAT Act

until the right to set the tax expires by prescription

tax authority; accountant

VAT ID

invoicing

necessary for the fulfillment of a legal obligation [GDPR Article 6 (1) c)]

§ 169 of the VAT Act

until the right to set the tax expires by prescription

tax authority; accountant

Email address

contacting the guest, forwarding information [e. g. the ticket/voucher]

necessary for the performance of a contact [GDPR Article 6 (1) b)]

 

until the obligation expires by prescription

 

Phone number

contacting the guest

necessary for the performance of a contact [GDPR Article 6 (1) b)]

 

deleted 3 months after the Programme ended

 

Nationality

in case of certain programmes: setting up tables that share a common language

consent of the data subject [GDPR Article 6 (1) b)]

 

deleted immidiately after the Programme ended

 

Accomodation

If that extra service option is booked, picking up and dropping off the guest at her/his accomodation.

necessary for the performance of a contact [GDPR Article 6 (1) b)]

 

until the obligation expires by prescription

 

Browser type,

optimizing the Websites

consent of the data subject [GDPR Article 6 (1) b)]

 

1 year after purchase

 

OS type

optimizing the Websites

consent of the data subject [GDPR Article 6 (1) b)]

 

1 year after purchase

 

IP addres

detecting fraud

consent of the data subject [GDPR Article 6 (1) b)]

 

1 year after purchase

 

(2) It is obligatory for the data subject to give her/his name, address, VAT ID (if available), email address. It is a condition so the contract can be concluded and if its omitted the contract is not concluded. The phone number, nationality and accomodation of the guest, however is not necessary for the conclusion of the basic contract, but it is necessary if the data subject intends to participate in certain additional services.

(3) Regarding the data processing operations in case the data subject registers to one of the websites,

a) the data processed by the data controller,

b) the purpose of the data processing,

c) the legal basis of the data processing,

d) the duration of the data processing,

e) the recipients, with whom the data are shared

are determined by the following table:

Data

Purpose of the data processing

Legal basis of the data processing

Exact legal source – if data procession is required for the fulfillment of a legal obligation

Duration of the data processing

Recipients

Name

identification of the guest

consent [GDPR Article 6 (1) b)]

 

until the consent is revoked

 

Email address

identification of the guest

consent [GDPR Article 6 (1) b)]

 

until the consent is revoked

 

(4) Registration according to paragraph (3) is not a prerequisite for the purchase through the websites and in case of data processing operations related to purchases/bookings the deletion of the registration (revoking the consent) shall have no effect on the legal basis of data processing operations related to purchases/bookings.

 

3. Rights of the data subject

 

§ 3 (1) The data subject may request access to her/his personal data, or that the data be rectified, erased, the processing be restricted or she/he may object.

(2) The data subject shall have the right to data portability.

(3) In case the data processing is based on consent, the consent maya t any time revoked which shall have no effect on the legality of the data processing before the consent is revoked.

(4) The data subject may issue a complaint to the appropriate agency, that is as follows:

Hungarian National Authority for Data Protection and Freedom of Information

Post Address:

H-1530  Budapest, Pf.: 5.

Address:

Szilágyi Erzsébet Alley 22/c Budapest, H-1125  

Phone number:

+36 (1) 391-1400

Fax:

+36 (1) 391-1410

E-mail:

[email protected]

URL

http://naih.hu

(5) The provision of personal data is a statutory and contractual requirement as detailed in § 2, and it is a requirement necessary to enter into a contract as detailed in § 2 (2), and the data subject is not obliged to provide the personal data but it may result in the possible consequences of failure to provide such data as detailed in § 2 (2).

(6) Automated decision-making does not take place.
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